Oregon-based transaction coordination designed to protect your time, reduce compliance issues, and ensure every file closes clean and on schedule.


We Handle Your Files. You Close More Deals.


Full-service transaction coordination for Oregon agents who want clean files, on-time closings, and zero stress. We manage every deadline, document, and detail so you can stay focused on clients.


Core Contract-to-Close

Review of purchase agreement + addenda for missing signatures/dates

Intro email to all parties

Open escrow + coordinate with escrow officer

Track deadlines: inspection, appraisal, title, loan, contingencies

Route documents for signatures (DocuSign, Dotloop, etc.)

Coordinate inspections (as directed by agent)

Weekly status updates

Upload all docs to broker compliance system

Pre-close file verification

Secure file archiving

Who it’s for:

Agents needing basic TC support — your bread-and-butter service.


Price: $395 per transaction


Full-Service Listing + Transaction Coordination

Listing contract e-signature routing

Required disclosures sent for signature

MLS input (if broker-approved)

Schedule photography, staging, cleaning

Coordinate sign installation + lockbox

Set up showing instructions + showing time links

Listing file prep checklist

Listing timeline

Pre-listing compliance audit

Additional addenda preparation (agent-directed)

Twice-weekly updates

Lender + title follow-up every 48 hours

Who it’s for:

Agents who want the “everything handled” experience from listing → closing.


Price: $550 per transaction


Team TC Partner Program

Dedicated TC for your team

Custom team onboarding workflow

Custom checklist creation for team/brokerage

Weekly pipeline report

Twice-weekly status meetings

Priority turnaround (same-day everything)

File audits for compliance before uploading

End-of-month reporting (closings, pendings, performance)

Lead source documentation (optional)

Onboarding of new team agents

File naming + document standardization

Annual compliance review

Who it’s for:

High-volume teams, top producers, and busy brokerages

Price: $1,500/month - up to 6 transactions

Contact us

Agent Marketing Services


A complete done-for-you service that sets up a real estate agent’s entire online presence in 30 days.


Essential Online Setup

Google Business Profile complete setup

Facebook Page setup

Instagram business account setup

LinkedIn business page setup

Branded profile bios on all platforms

Consistent NAP setup across accounts

10 branded social media templates

Basic SEO keywords added to bios & posts

1 mini-training video: “How to Maintain Your Online Presence”

Who it's for:
New agents, budget-conscious agents, or Lender Agents who want a simple service to upsell.

Price: $497 (one-time)


The Full Agent Launch

SEO-optimized Google Business Profile with posts, photos, and keyword integration

Website audit (if they have one) OR 1-page Shopify/WordPress landing page build

30 days of content (20 social posts + 10 captions)

Local SEO optimization (citations on top 6 directories)

Email newsletter setup (Mailchimp/ConvertKit)

Lead magnet creation:
“Moving to [City] Guide” or
“First-Time Homebuyer Checklist”

Automated review request system (templates + setup)
Pixel installation (Meta/TikTok/Google)

Full brand kit:
Color palette
Fonts
Instagram highlight covers
Banner graphics for each platform

Who it's for:

Any active agent or small team that wants everything set up professionally fast.

Price: $1,497 (one-time)


Authority Agent Accelerator

Custom 5-page website (Shopify or WordPress)

SEO-optimized blog setup + 3 blog posts written

YouTube channel setup + 3 edited videos

60 days of managed content posting

Monthly email newsletter written for them

Full CRM setup (FollowUpBoss, KVCore, GoHighLevel, or similar)

Automated lead routing & follow-up sequences

1-page lead capture funnel (“Home Value Tool” or “Buyer Quiz”)

Custom neighborhood SEO pages (3)

Google Maps ranking strategy + execution

Online reputation management (monthly reviews plan)

Who it's for:

Agents who want to look like a 7-figure producer even if they’re brand new.

Price: $2,997 + $497/mo (optional ongoing)

Oregon TC Blog

The Ultimate 2025 Oregon Contract-to-Close Checklist for Realtors

The Ultimate 2025 Oregon Contract-to-Close Checklist for Realtors

|Brian Duclos
A complete step-by-step Oregon contract-to-close checklist built for Realtors. Learn the exact workflow, deadlines, disclosures, and communication steps needed for clean files and stress-free closings in 2025.

Frequently asked questions
What makes Evergreen Coordinators different from other TC services?
  • Oregon-focused expertise

  • Organized, predictable systems

  • Fast communication

  • Compliance-driven workflows

  • Professional, branded updates

  • Friendly, reliable, agent-first service

We treat your business like our business.
What platforms do you work with?

We support:


  • DocuSign

  • Dotloop

  • SkySlope

  • Paperless Pipeline

  • Form-fill platforms

  • Google Workspace

  • ZipForms (where applicable)

  • MLS systems

  • Transaction management apps

We adapt to your brokerage’s workflow.
How quickly do you process new contracts?

All new contracts submitted before 4 PM are processed same day.

After 4 PM, they are processed first thing next business morning.

Urgent file? Contact us — we always try to help.
How do I submit a new contract or listing?


You can submit a file directly through our website via the “Start Your Next File” button.

You’ll receive instant confirmation and a timeline of what happens next.
Do you offer marketing or branding services for agents?

Yes. In addition to TC services, we offer a complete Agent Online Presence Setup, including:


  • Google Business optimization

  • Social media setup

  • Branding kits

  • Website setup

  • Content templates

  • SEO strategy

We help agents look professional online and attract more clients.
Do you offer services for teams or brokerages?

Yes — we offer a Team TC Partner Program, which includes:


  • Dedicated TC

  • Custom checklists and workflows

  • Weekly pipeline reports

  • Priority response times

  • Compliance audits

  • End-of-month reporting

  • New-agent onboarding

Teams often save 20–40 hours per month by outsourcing file management.
Do you handle new construction, land, luxury, or complex transactions?


Yes.

These transactions often come with additional deadlines, documents, and workflows, and may include a small complexity fee.

We will review the file upfront and confirm expectations before beginning.
Do you communicate directly with clients?


Yes — for logistics only.

We communicate with buyers, sellers, lenders, escrow, inspectors, and vendors to keep the transaction moving.

We never provide advice, negotiation, or agency guidance.

All client-facing decisions are directed back to you.
How do you communicate during a transaction?

We provide:


  • Same-day contract intake

  • Intro email to all parties

  • Weekly (or bi-weekly) status updates

  • Deadline reminders

  • Fast response times (usually within hours)

  • Organized communication via email or preferred channels

You will never wonder where your file stands.
What exactly does a Transaction Coordinator do?

A Transaction Coordinator (TC) manages every administrative detail of a real estate transaction from contract to close.

This includes:


  • Reviewing contracts for missing signatures/dates

  • Opening escrow

  • Tracking every deadline

  • Routing documents for signatures

  • Coordinating inspections and appraisals

  • Managing communication with title, lenders, and vendors

  • Uploading files for brokerage compliance

  • Providing weekly updates

  • Completing a final file audit before closing

We keep your transaction moving while you focus on clients.
Do you offer listing coordination as well?

Yes. We handle listing setup from start to finish, including:


  • Preparing and routing listing agreements

  • Sending required Oregon disclosures

  • Scheduling photography, staging, and lockboxes

  • MLS data entry (brokerage-permitting)

  • Organizing all listing documents

  • Providing a listing timeline and checklist

  • Ensuring your listing is compliant before it goes live

Agents save 5–10 hours per listing.
Are you licensed in Oregon?

Transaction Coordinators are not required to be licensed in Oregon, as long as they perform administrative duties only.

We strictly work within allowable administrative roles:


  • Document routing

  • Deadline tracking

  • Scheduling

  • Communication and coordination

  • Compliance preparation

We do not provide legal advice, negotiation, contract drafting interpretation, or agency-level services.
How does payment work?

Most agents choose “pay at closing” for contract-to-close transactions.

We also offer:


  • Flat-rate listing coordination

  • Pre-listing packages

  • Team/volume monthly retainers

  • Custom brokerage plans

If a transaction terminates, we follow the policy outlined in your service agreement (typically no fee or a small start fee, depending on the package).
What happens if a transaction falls through?

We understand deals fall apart — it’s part of the business.

Your service agreement outlines our termination policy, but generally:


  • Contract-to-close: No fee or a reduced admin fee

  • Listings: Paid upfront because the work is front-loaded

We’ll always be transparent and fair.

Contact us